Get Your Leisure Centre Ready for EOFY 2020

man counting boxes of stock

Get Your Leisure Centre Ready for EOFY 2020

With Covid-19 starting to become a thing of the past (hopefully) and so many leisure centres and gyms returning to business in the new normal, there would be so many items popping up on your to-do lists! One of those being prepping for the end of the financial year.

While stocktaking and other EOFY preparations can feel tedious at times, your Centaman system helps streamline the process. It helps take the pressure off and gets the more time-consuming tasks done quickly.

Here’s what you need to tackle for EOFY 2020!


Stocktake is one of the first things to check off your list when prepping for the end of the financial year. Luckily, the amount of downtime Covid-19 made leisure centres and gyms take means that stocktake may have been one of those time-consuming tasks you have done just recently. Good for you! You’ve just saved some valuable time.

If you chose not to so a stocktake during this time, or you feel it’s time for an updated one, then there’s a few things to consider. You can use this time to analyse the products that flew off your shelves easily, or ones that continued to gather dust. From here you’ll be able to understand what you need to reorder or what needs to be discontinued. Centaman’s Stocktake features updates your stock levels as you go and helps you understand any stock variance that may occur.

EOFY also gives you a chance to analyse which products flew off your shelves so you know what is popular enough for a restock, and which products stayed on the shelves and are better off discontinued. The best part about Centaman’s Stocktake is it updates the stock levels and helps you identify stock variance.

Your Centaman system will also help you do stocktake on the go with it’s Mobistock integration. Mobistock is an application that allows you to perform a stocktake from any mobile device. You can walk around your warehouse or centre and update stock levels as you go. It enables you to be so much more efficient that printed count sheets allow you to be. If you’d like to set up MobiStock, check out this implementation guide.

Making sure you have a streamlined stocktake process will save you hours if your leisure centre or swim school sells merchandise, equipment, food and drink in the centre’s café. If you need help with performing a manual stocktake with Centaman’s leisure centre software, click here to view this helpful stocktake guide.


The end of financial year always means annual price rises, and in turn creates a whole lot of admin work for you.  a whole lot of updating that needs to be done in your system. Prices for your stock, services and memberships all need to be updated in your system to reflect the annual price rise.

Your Centaman system can make this process so much quicker and simpler. You already have enough to focus on! Centaman enables you to update your prices ahead of time and schedule them to change over on your chosen date, such as July 1st.

When it comes to price changes, the easiest thing to do is ask your reception team to work through a list of price changes and manually update them in the system. This can be done gradually during quiet periods in your facility.

If you’re looking for an easier way to update the prices and fees in Bookings or Memberships, you can copy and paste the desired price change rule across your resources and membership types. Your Booking Management system also gives you the ability to control price change via the date as well as bulk copy existing charges.

It’s no secret that this can turn into a large job, and one that normally needs to be completed out of hours so members aren’t disrupted at the checkout. But with your Centaman system to help, it feels so much more manageable.


Now is the perfect time to tidy up your data and system. Go ahead and delete any buttons in your point of Sale that you no longer need. These could be discontinued memberships types or stock items.

Removing these unnecessary buttons from your Point of Sale will help your staff give your customers a much quicker and more pleasant member experience.

For more information on how best to prepare for EOFY with the assistance of your Centaman system, please feel free to get in touch.

P.S. Are you thinking of ways of how you can best manage capacity and time driven bookings during the Covid-19 restriction period? Creators of Centaman, Jonas Leisure, have created a new class booking solution called Group Move. With Group Move you can efficiently manage class bookings and centre capacity to stay COVID-19 compliant during restriction times. Your members will love how quick and easy booking online is! To learn more, click here.