Prepping for the approaching EOFY

woman performing stocktake

Prepping for the approaching EOFY

The end of financial year for 2019 is fast approaching and how best to prepare may already be playing on your mind. While prepping for EOFY can sometimes feel tedious, with Centaman’s leisure centre software you can streamline the process to get the time consuming tasks out of the way more quickly. Let’s run through some of the must-do things you’ll need to do to prep for the 30 June deadline.


Stocktake is one of the first things to check off your list when wrapping up the financial year. Depending on how much stock you have, it can also take up a bit of your valuable time. Making sure you have a streamlined stocktake process will save you hours if your leisure centre or swim school sells merchandise, equipment, food and beverage in the centre’s café.

EOFY also gives you a chance to analyse which products flew off your shelves so you know what is popular enough for a restock, and which products stayed on the shelves and are better off discontinued. The best part about Centaman’s Stocktake is it updates the stock levels and helps you identify stock variance.

Centaman is also integrated with MobiStock to make stocktake time even easier. MobiStock is an application that enables you to do a stocktake from any mobile device. It gives you the freedom to walk around your warehouse and update stock numbers on the spot. It’s much more efficient than printing out a count sheet, performing the count manually and updating the numbers in Stock & Inventory. If you’d like to set up MobiStock, check out this implementation guide.

If you need help with performing a manual stocktake with Centaman’s leisure centre software, click here to view this helpful stocktake guide.


Take the opportunity of a new financial year to tidy up your system and delete any buttons that are no longer needed. Perhaps you have a stock item that is now discontinued, or have a type of membership which you no longer offer?

Removing these unnecessary buttons from your Point of Sale will help your staff give your customers a much quicker and more pleasant member experience.


The end of financial year always means annual price rises, and a whole lot of updating that needs to be done in your system. Prices for your stock, services and memberships all need to be updated to reflect the annual price rise. It’s no secret that this can turn into a large job, and one that normally needs to be completed out of hours so members aren’t disrupted at the checkout.

Centaman’s leisure centre software is here to make this process so simple (not to mention much quicker!) for you. It enables you to update your prices ahead of time and schedule them to change over on your chosen date, such as July 1st. As for your price changes, your reception staff can work through a list of price changes and manually update them in the system gradually during quiet periods in your facility.

If you’re looking for an easier way to update the prices and fees in Bookings or Memberships, you are able to copy and paste the desired price change rule across your resources and membership types. Your system also has bulk price management with Booking Management system. This bulk update will allow you to control the price change via date as well as bulk copy existing charges.

For more information on how best to prepare for EOFY with the helps of Centaman’s leisure centre software, please feel free to get in touch. If you’d like to learn a little more about performing a stocktake with your system, check out this blog for plenty tips and tricks.